Are you compassionate about animals and have a desire to speak for those who cannot? For over 100 years, the Dumb Friends League has been working to end pet homelessness and animal suffering by providing a strong and steadfast voice for those who cannot speak for themselves. If you work well with people too, join our team and help us provide that voice.

Purpose of Position: Provide support for the accounting department in the areas of payroll processing, accounts payable processing, and appropriate file maintenance. Responsible for the accurate classification of financial transactions and reporting in accordance with generally accepted accounting principles.

Responsibilities

• Process bi-weekly payroll in accordance with applicable laws and regulations.
• Work with HR to ensure that any changes in legislation are implemented & maintained in the HRIS system.
• Review payroll registers and ensure accuracy of payroll, including expense reimbursements, benefit payments during leaves of absence and recognition awards.
• Calculate and process manual checks as needed.
• Reconcile employee benefit enrollment and deductions against vendor invoices.
• Process 401(k) enrollments and deferral changes.
• Provide answers to managers and employees regarding general payroll questions and address issues that may arise in a timely manner.
• Communicate with managers to ensure employees are awarded correct benefits for holidays according to the organization’s employee guidelines.
• Calculate sales tax amounts for sales outside of our locations (shipped goods).
• Submit sales tax returns for home-rule cities.
• Process employment taxes and payment of employee benefits.
• Coordinate all payroll-related reporting and auditing documentation.
• Year-end reporting including W-2 verification & PPACA reporting.
• Record payroll related journal entries including quarterly PTO accruals and year end accruals.
• Account for In-Kind donations for the Shelter Feeding program.
• Account for all other In-Kind donations received.
• Process weekly Accounts Payable check runs.
• Provide additional accounts receivable and accounts payable support as needed.
• Prepare schedules as requested for the annual audit and Forms 990.
• Assist with selected DFL events which may occur outside of the normal work week (approximately 1-2 events per year).

People Care

People are the key to fulfilling our mission. Making internal and external patrons and their needs a primary focus is expected in all situations. This position interacts with and collaborates with employees at all levels of the organization. Communication occurs through face to face, telephone, and electronic interactions and may also include contact with the general public and League business partners. Communication and contact must be clear, understandable, cooperative, professional and respectful in all circumstances. Employees are expected to actively support a positive team environment, directly address conflict, and appropriately express concerns.

Competencies

Competencies are work behaviors and expectations necessary for successful job performance. They encompass knowledge, skills, abilities, attitudes, and actions. Additional definitions for competencies may be obtained from Human Resources.

Organizational Key Competencies

• Integrity and Ethics
• Adapting to Change and Ambiguity
• Customer and Community Focus
• Emotional Intelligence
• Excellence

Position Key Competencies

• Analytical Thinking
• Financial Acumen
• Time Management
• Teamwork
• Attention to Detail

Supervisory or Managerial Responsibility

• Volunteers

Travel

• None

Full Time Benefits – Please visit our website for a comprehensive list of all offered benefits.

• Benefits (medical, dental, and vision)
• Flexible spending accounts
• League-paid Life and Short-Term Disability Insurance
• Paid Time Off (PTO)
• Holiday Pay
• 401(k) with matching
• Sabbatical program
• And more!

Compensation: Starting at $26.00-$31.00 (starting pay commensurate with market, experience, and equity)

Work Conditions and Physical Requirements

Performs work primarily in an office setting. Potentially prolonged periods of sitting and repetitive motion. May work in an area with high noise levels. Potentially subject to animal bites and scratches. Exposure to cleaning chemicals, fumes, dust, animal dander, and feces. Occasional lifting with reasonable accommodation.

Requirements
Position Qualifications 

Knowledge/Skills/Abilities

• Proficiency in Microsoft Office programs, specifically Excel and Word
• Experience using accounting software
• Current knowledge of payroll and benefit laws, regulations, and best practices
• Ability to maintain confidentiality and professionalism
• Ability to multitask and meet deadlines
• Detail oriented and works with high degree of accuracy

Required

• Education: Associate degree in Accounting or related field (may be substituted with equivalent experience)
• Work Experience: Two years of payroll processing experience for 100+ employees

Desired

• Experience using Microsoft Dynamics 365 Business Central accounting software
• Experience using Paylocity payroll HR & Payroll software
• Bachelor’s Degree in Accounting or related field
• Certified Payroll Professional / APA Payroll Certification
• Knowledge of not-for-profit accounting principles