Full-time position in the Philanthropy Department. Responsible for planning and implementing HSPPR’s signature fundraising events and donor stewardship events for both the Colorado Springs and Pueblo campuses. Manages the Events Specialist position and works collaboratively with all members of the Philanthropy department.
Key Duties and Responsibilities
· Oversees the planning, logistics, and implementation of HSPPR’s signature fundraising events, including: Fur Ball (gala with 500+ guests raising $500K+), Pawtoberfest Dog Walk & Beer Fest (1,500+ attendees, raising $200K), and Whisker Ball (gala for Pueblo supporters with 200+ guests raising $125K+).
· Infuses a spirit of hospitality and gratitude when creating donor-centric event experiences.
· Coordinates the planning and execution of donor stewardship events (1-2 events per quarter) for both Colorado Springs and Pueblo campuses in conjunction with Major Gifts team.
· Manages promotional events, including “Happy Tails Happy Hour” events and community/third party/DIY/partnership events that support HSPPR’s fundraising or promote HSPPR signature events with Events Specialist and Corporate Giving Specialist.
· Responsible for the overall event budget management: event revenue, expenses and obtaining net goal. Creates and maintains budgets for each event.
· Works with the Director of Development to strategize new events and improve existing events, focusing on donor stewardship and increased fundraising potential.
· Works closely with Director of Marketing & Communications to design and create all event collateral (invitations, programs, flyers, posters, t-shirts, signage, appeal video, scripts, etc.) and provides written content for event-related promotional emails, website and event ticketing sites.
· Collaborates with the Communications team to develop strategy for marketing plans for each event and to ensure the consistent promotion of events.
· Collaborates with Corporate Giving Specialist to develop sponsorship goals and giving levels for all HSPPR signature events. Assists with cultivation, stewardship and retention of event sponsors, business partners and vendors. Assists with fulfillment of sponsor benefits.
· Solicits in-kind donations and in support of events, including overseeing the procurement of auction items for the Fur Ball and Whisker Ball silent and live auctions.
· Procures, maintains, and inventories HSPPR’s supplies and equipment for special events and promotions.
· Handles follow-up activities relating to events and promotions; provides post-event evaluations and reporting. Coordinates donor, volunteer, committee correspondences, thank you notes, and tax acknowledgements.
· Coordinates with the Volunteer Services department and oversees the recruitment, training, management, and recognition of event volunteers. Ensures that events are properly staffed, lead volunteer/staff members are appointed and all volunteers receive training prior to each event. Attracts and appreciates additional volunteers critical to the success of events.
Other
· If the Community Animal Response Team (CART) is activated, may serve as the Emergency Support Functions (ESF) #11 desk representative at either the City or County Emergency Operations Center (EOC) and is responsible for serving as the liaison between HSPPR, the CART shelter(s) and the Command Staff.
· Attends EOC-related City and County training, including but not limited to completing the FEMA IS-100.b and IS-700.A certificate to be prepared to serve at the ESF #11 desk.
Commitment to the mission, values, goals and success of HSPPR
Perform all other duties as assigned.
Supervisory Duties
Directly supervises Events Specialist
Supervises volunteers assisting with events, planning committees and event related activities
Education/Experience Necessary
· Bachelor’s degree preferred.
· Minimum three-five years of experience in managing large (>$200K) fundraising events required.
· Ability to work within a fast-paced and technologically savvy workplace environment, utilizing tools such as Givesmart auction platform, Qgiv online giving platform, Raiser’s Edge donor database, project management tools (ie. Asana, Trello, etc.), Microsoft Office and Teams environment.
· Familiarity with Philanthropy terms and models (donor-centric events and communications, stewardship, Benevon, silent auctions, raise the paddle, community engagement, etc.)
· Knowledge of animal behavior and animal handling experience preferred.
· Background in events, communications, public relations, or marketing in a non-profit setting desired.
Compensation – $53,000 – $56,000 annually